Ohio State Dental Journal

Ushering in a New Era with EHR

Asst. Prof. Sara Fowler, DMD, MS, Division of Endodontics (right), reviews a radiograph in the new electronic health system with a student during a patient visit. 

For most institutions, each year has a predictable rhythm. This is especially true for educational institutions where exams, annual ceremonies, and semester breaks are carefully scheduled. During the second half of 2014 and throughout 2015, however, the College of Dentistry’s normal routines received a well-orchestrated jolt when a group of 58 laser-focused staff, faculty, and students led the college through a major technological implementation. 

After more than a year and a half of planning, several days of formal classroom training, and countless hours of coding, testing, and upgrading the college’s computer network infrastructure, some 18 task forces ushered in an era of technological advancement for the college on January 19, 2016, when students, faculty, and staff greeted the New Year with an Electronic Health Record (EHR) system—axiUm.

“This is a historic moment for the college,” said Fonda G. Robinson, DMD, associate dean for clinic administration and patient care. “An electronic health record will enable our college to enhance our standard of care, including improved coordination among clinics with increased operational efficiencies.” 

More than 168,000 patient records were converted from the college’s practice management software—Windent—to axiUm, a change that impacts how providers and staff conduct scheduling, clinical charting, financial reporting, and treatment approvals. 

Clinical personnel are still getting acclimated to the system, but 2016 is clearly shaping up to be a transformative year for the college. “It's been exciting to see students, staff, and faculty work together to bring digital radiography and a new electronic dental record into Postle Hall," said Dr. Robinson. "Their efforts will enable our college to offer a more contemporary education. What a benefit this is for our students and our patients!”